Heba Jaha

Act as a first point of contact by representing the company in a positive manner
• Provide customers and visitors with information on the company’s services
• Assist managers and executives with scheduling appointments and events
• Manage travel and logistics details for staff
• Assist in interviewing and training of junior staff
• Prepare event briefing materials for executives
• Coordinate attendance of participants by managing complex schedules
• Take and record minutes of the meeting
• Manage office budgets and prepare budget addition requests
• Process expenses and generate and manage correspondence
• Screen telephones and direct calls to appropriate staff members
• Independently sort mail and disseminate mail
• Act as liaison between departments to facilitate communication at the executive level
• Schedule and organize departmental project activities
• Provide project support by managing research activities
• Analyze important data and create reports for the benefit of executives’ review
• Maintain inventory of office supplies and equipment
• Expedite procurement of office supplies
• Manage staff and volunteers
• Prepare periodic staff movement sheets
• Manage both paper and electronic filing systems
• Ensure that all departmental deadlines are met
• Create and deliver presentations in order to facilitate staff inductions
• Update executives on the status of important corporate clients
• Take staff meetings in the absence of executives