Description
-Spares, Consumable and Services.
 
-Rate Contract for Existing
 
-Bid invitation for entering into new contract
PR
OCESSES
 
Identify potential vendors based on ap
pr
oved purchase requisition 
Pr
epare enquiry documents based on purchase requisition and get ap
pr
ovals on the same as per DoA 
 
Send enquiry to vendors and resolve vendor queries within specified timeframes (Along with vendor reminders to respond to enquiry) 
 
Decide the negotiation strategy and get ap
pr
ovals on the same as per DoA 
 
Receive bid documents / quotations from vendors 
 
Manage bid opening event 
 
Coordinate with users to expedite technical evaluation within specified timeframe 
 
Evaluate commercial bids 
Prepare comparative statements and obtain ap
proval as per DoA 
Negotiate with vendors in line with ap
proved negotiation strategy and finalize: 
Price & Payment terms 
Delivery terms 
Other terms (as applicable) 
Seek legal and tax ap
provals 
Obtain necessary ap
provals as per DoA 
Create Purchase Orders / Service Orders 
Send POs / SOs to vendor and coordinate for delivery 
Obtain request from user to renew/ enter into rate contract for specific item/ items 
Identify opportunities to renegotiate contracts based on commodity 
price Verify listing of the item/ items in company rate contract database 
In case of expiry of rate contract, initiate action for renewal / new rate contract before the date of expiry 
Determine the sourcing 
process based on CEIL guidelines 
Prepare RFx documents based on technical input from users and CEIL 
procurement policies and 
procedures, and get ap
provals on the same as per DoA 
Send RFx to vendors (post in 
print/ web media in case of open tenders) and resolve vendor queries within specified timeframes