Office Assistant

Job Title / Designation: Office Assistant

Job Description:

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Office Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Areas of Responsibility:

·         Answer and direct phone calls

·         Organize and schedule meetings and appointments for Board Members

·         Produce and distribute correspondence memos, letters, faxes and forms

·         Order office supplies

·         Book travel arrangements for Board Members

·         Submit and reconcile expense reports for Board Members

·         Provide general support to visitors

·         Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

·         Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

·         Plan, Organize and Conduct Team building / cultural activities.

·         Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

·         Handle sensitive information in a confidential manner

·         Book conference calls, hotel rooms, taxis, couriers, hotels etc. 

KPIs / Objectives:

·         Zero Calendar and Time conflict for Board Members.

·         Sufficient Office supply availability

·         Clean and presentable office environs.

·         Office vendor management

Requirements:

·         Proven work experience as a Office / Administrative Assistant.

·         Experience of 2 - 4 years

·         Knowledge of office management systems and procedures

·         Excellent time management skills and ability to multi-task and prioritize work

·         Attention to detail and problem-solving skills

·         Willing to work outside the office hours (remote is ok) occasionally.

·         Excellent written and verbal communication skills

·         Strong organizational and planning skills

·         Proficient in MS Office. – Word & Excel

Minimum/Maximum/ Work Experience Required: 2-4 years

Number of Vacancies: 1

Annual CTC: upto 4 lacs

Location(s) of Job: Bengaluru

Minimum Education Requirements: Any Graduate