Hiring for Executive Operation Training event

executive – Operations would be responsible for planning and organising events, client co-ordination before, during and training modules, taking care of accommodation for stay and travel related to programs, taking care of the administration part related to office maintenance, pantry, pest control, handling employee engagement activities, managing stock and stationary, conducting acknowledgement/welcome calls and reminder calls to clients and any other management assigned task.
Responsibilities:
Identifying venues for Trainings/ events and conducting technical evaluation before empanelment, coordinating for rate card, contracts
Keep a check on training calendar, make all necessary bookings as per dates
Taking care of Hotel bookings, Tie ups & coordination related to events & stay
Arrange stay and pickup-drop for trainers/ staff during branch visits
Handling arrangements as per checklist for modules/ events, outward and inward gatepass
Conducting acknowledgement and welcome calls to client
Coordinating with clients related to the training module via calls, sms & mail on 2nd of Module month, 7,3,and 1 days prior to the event.
Updating clients immediately regarding change in date or venue of the training module/ event via calls, sms & mail
Coordinating with Sales, HR, Finance, Purchase, Travel Desk for respective coordination
Taking care of administration part related to office maintenance, pantry, pest control, repairs, guest house maintenance, etc
Handling employee engagement activities like Birthday, Events and Festival celebrations
Taking care of stock and stationary and update in MIS periodically.
Ensuring all the purchase related to office stationary and any other as assigned with on time, vendor empanelment & coordination for the same
Ensuring procurement, availability and distribution of consumables like workbooks, activity material and reusables like standees, mic, projector, mats, their upkeep, functioning and maintenance.
Handling CRM activities like sending wishes, cake to client on his Bday etc.
Updating all Ops event management MIS on time incl. event attendance
Any other task as and when assigned by the Management
Requisite Skills:
Confident and assertive
Excellent interfacing skills
Administrative skills
Excellent communication skills (written and verbal)
Attentiveness to details
Good listening
Adherence to TATs
Strong follow-up
Self-grooming, logical reasoning and self-motivation
MS office proficiency
Ability to handle confidential information with tact and discretion
Desired Skills:
Ability to deliver on time
Ability to perform under pressure
Being performance-driven and result oriented
Ability to be self-motivated
Vouch for client satisfaction