Executive – Assistant

Major Duties and Responsibilities:
• The executive assistant to the Vice President will provide high-level, confidential the Vice President.
• His duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
• This position is often privacy to confidential information and as such, requires diplomacy and discretion.
• Essential responsibilities and duties may include, but are not limited to, the following:
• Should be master in report making, excel master & should be master in excel shortcuts
• Assist Vice President in conducting daily, Weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
• Filter emails, highlight urgent correspondence and print attachments.
Qualifications:
• +3 year experience
• Graduate
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
• Schedule on behalf of the Vice President meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the Vice President to match his requirements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Vice President. • Prepare correspondence on behalf of the Vice President , including the drafting of general replies.
• Keep and retrieve files for the Vice President as at when needed